JOB DESCRIPTION

Job Title: HR Documentation Intern

Duration: Fixed-term internship (4–5 months)

Working Hours: Part-time (4 hours/day, with potential to extend to 6 hours/day)

Compensation:

Monthly stipend (paid throughout the internship duration)

RESPONSIBILITIES

Key Responsibilities:

Sort and organize physical HR documents by employee status (active, exited, non-onboarded)
Scan and upload documents to the shared drive, ensuring alignment with digital folders
Cross-check physical and electronic records for completeness and accuracy
Flag missing or duplicate documents and assist in resolving discrepancies
Ensure compliance with document retention policies and GDPR requirements
Maintain confidentiality and handle sensitive information with discretion
Support ad hoc administrative tasks related to the project

Learning & Development Opportunities:

Full access to the internal learning platform with optional training and certification
Exposure to HR processes, compliance standards, and document lifecycle management
Mentorship and guidance from experienced HR professionals
QUALIFICATIONS

Requirements:

Currently enrolled in or recently graduated from a university program (preferably in HR, Business Administration, or related field)
Strong attention to detail and organizational skills
Comfortable working with both physical and digital files
Basic proficiency in Microsoft Office and document management systems
Ability to work independently and manage time effectively
Discretion and professionalism when handling confidential information
REQUIRED SKILLS
Administration
Microsoft Office