Operations Assistant - Bulgarian & English
длъжност на пълно работно време

Operations Assistant - Bulgarian & English

Варна длъжност на пълно работно време

За нас

Do you want to join a professional start-up with a newly opened office in Varna, Bulgaria?

Who Are We?

With over 30 years of experience, Blue Lynx is a recognised market leader in the niche sector of multilingual talent acquisition and HR solutions. We work for international businesses in the Netherlands and abroad. Our clients, candidates and in-house staff are Dutch, Bulgarian and internationals who share a globally oriented mindset.
In 2019, our company opened its first office outside of the Netherlands and it was a major success. Just a few months down the road and thanks to the hard work of our employees, we are excited to continue growing in Varna, Bulgaria.
Blue Lynx has a great reputation thanks to the professionalism and work ethic of its fun multicultural team - a group of people who are passionate about what they do and share the Blue Lynx core values, mission and vision. Sounds like a team you would like to join? Great - we are hiring an Operations Assistant, so keep reading if you are interested in what this position involves.


You will be directly supporting and working alongside the HR and Finance Team in The Hague and Bulgaria.

As a key member of the Blue Lynx Operations Team you will liaise daily with the Headquarters and provide support not only to the local Bulgarian team and operations but also to the remote team and global operations. This is a position for someone who wants to be part of a hardworking, friendly team where each day is different and each day will comprise of a varied combination of the tasks below.

Responsibilities will include but not be limited to:

Onsite HR (Bulgaria)

Assist with onsite HR administration and coordination including employment contracts, onboarding, offboarding etc.
Assist with facilities and office maintenance and Bulgarian office orders
Assist in administering staff’s sick leave, timekeeping annual leave
Assist in the organisation of fun social events and company celebrations
Assist in the coordination of travel between Bulgaria and NL
Assist with GDPR office compliance

Remote HR (The Netherlands)

Handle all HR email and telephone calls in a timely manner
Administer and create digital HR documentation and personnel files, accurate data entry, always complying with GDPR regulations
Assist with the organisation of the company doctor (Arbo) and illness registration and overviews
Create leave overviews and ensure proper leave administration
Assist with HR reports and analyse HR statistics
Using company templates - create and issue amendment letters and contracts and client contracts including: PO’s/Project agreement/Work order/SOW
Assist with contract extension and renewal process
Prepare and issue employee letters of reference
Prepare and/or assist with immigration/visa applications (IND) and social administration (UWV) documentation, applications or research
Daily liaison with our recruitment team regarding new starters and on boarding’s or off boarding’s
Assist with internal employee overviews for both Bulgaria and the Netherlands
Provide employers statements and other requested information
Fully manage HR overviews
Fully manage external HRM portal – input, leave, starters and leavers
Fully manage Clients (Managed Service Providers) MSP system management i.e. SOW’s, rates, project agreements, job offers, etc.
Manage the starters/leavers whiteboard
Create and/or maintain all HR Manuals and HR Templates and mailings

Remote Finance

Assist with monthly invoicing for all entities
Responsible for processing monthly timesheet and expense claims, and sending monthly reminders
Manage expense tools and system
Assist with bookkeeping and data entry, managing all accounting and booking software
Assist with salary administration and payroll, for both, Bulgarian and The Netherlands.
Assist with all daily finance related queries
Assist with collating files and data for our company audits (twice per year)

Изисквания и необходими умения

Is fluent in both written and spoken English and Bulgarian. Any additional European language is an advantage
Has a bachelor’s degree
Has some relevant experience (1-3 years is preferred)
Has excellent Word skills – working with tables, reformatting, and advanced formatting skills
Has excellent Excel skill – tables, complex calculations, VLOOKUP formulas, Pivots
Is highly experienced working with databases and Outlook
Has excellent telephone manners
Can work in a high and fast-paced environment
Has strong organisational skills and can prioritise effectively and efficiently
Has the ability to work with remote teams
Communicates and comprehends information accurately, clearly and concisely
Has accurate typing skills
Are a people person with strong social skills and adaptability
Is well-organised and detail-oriented
Is proactive and result-oriented
Has a strong hands-on mentality
Has a good sense of humour and the ability to work in a team of internationals who work hard and laugh hard

Ние Ви предлагаме

40-hour workweek
22 paid vacation days and all Bulgarian official holidays
Monthly company bonus scheme eligibility
Annual company bonus scheme eligibility based on results
Recruitment referral bonus scheme eligibility
Multisport card - 50/50 contribution
Assistance with travel costs to and from work
The opportunity to join an organisation with a strong international presence
Professional industry training, which will involve initial classroom training and ongoing mentoring
Young and vibrant working environment
A brand new and modern office, conveniently based near good public transport links and parking spaces for car owners
Lots of room for individual growth and within the organisation
Fun company social events (not during Corona situation)

Информация за контакт

Телефон: +31 (0)20 406 9185