American University in Bulgaria
Purchasing Manager
Blagoevgrad
full-time

Purchasing Manager

Blagoevgrad full-time

About us

he first American-style, English language, liberal arts educational institution in Eastern Europe, the American University in Bulgaria (AUBG) is a unique cooperative venture established with the support of the U.S. and Bulgarian governments, the Open Society Institute, and the University of Maine.

AUBG is a privately funded, not-for-profit institution. Tuition and private donations, as well as grants, finance its educational activities. It opened its doors in September 1991, with a first-year class of 208 students and 16 full-time faculty members.

Since then, the lively town of Blagoevgrad in southwest Bulgaria has become a cradle of academic excellence, creativity and cultural diversity. Nowadays, around 1100 curious, committed and talented students from over 40 countries come together to live and study in a supportive and secure community and immerse themselves in our first-rate American liberal arts education.

World-class faculty members come from top schools in five continents to create an innovative and real-world learning environment thats unique in Europe. Across arts, humanities, business and technology, AUBG students are free to choose their own areas of study and set their own curriculum.

They develop into inquisitive and compassionate leaders, creative problem solvers and responsible global citizens. Our students have a reputation for success in their careers and in graduate studies, with many going on to the worlds leading schools and employers, and all being valued members of our tight-knit global network of alumni.

AUBG. Explore. Excel. Make an impact. Take the journey now.

Responsibilities

The Purchasing Manager is responsible for the budgeting, control and day-to day functions of Purchasing, Customs, Mail & Travel Office, and its employees.

Prepares, updates, interprets and explains the policies and procedures of the Purchasing, Customs, Travel, and Mail activities to the University community, following the Board resolutions, policies and recommendations
Advises, mentors and participates in the preparation of technical specifications, including payment conditions, delivery and warranty terms
Explores the market in search for the best suitable suppliers, manages and coordinates the bidding process
Assists the negotiations with vendors, facilitates the process of choosing the best offer
Covers with the assigned university credit card expenses as needed. Prepares monthly accounting report of the credit card expenditures
Negotiates and controls supply contracts according to AUBG requirements, best practices and as per the university interest
Oversees the functioning of the Purchasing system
Develops new sources and performs other related to the procurement activities while following the internal institutional policies and procedures
Organizes checks and sends to the ordering department for coding and authorization all invoices for payment
Manages and supervises the import and customs clearance of all import goods related with the university operations
Manages and supervises travel arrangement for University staff, faculty, visiting professors and administration travel on behalf of the University and financed by University funds: hotels booking, travel insurance, airline/bus/train tickets and/or other related services. Purchases medical insurances, facilitates visa issuance and other services related to the official business travel, according to the specific regimes and requests
Manages and supervises AUBG mail services
Prepares, manages and monitors the budgets of the office

Requirements and necessary skills

University degree/ minimum bachelors degree
Qualification in the area of procurement and supply chain is a plus
At least five years of experience preferably in procurement, supply or finance
Experience in a multi-national organization or university is a plus
Good teamwork skills
Negotiation and problem solving skills
Logical and analytical thinking
Decision-making skills
Good communication and interpersonal skills
Excellent written and verbal English and Bulgarian

We offer

Honesty. Trust. Respect. Commitment. Collaboration. Professionalism. These are just some of the values embraced by the enthusiastic students, faculty and staff of the American University in Bulgaria for more than 25 years. And while the AUBG vibrant community carries the legacy and vitality of more than 40 different countries, nationalities and cultures, it is the sense of mission, belonging and dedication to make a positive change in the world that unites us together.

Our staff and administration play an essential role in making AUBG a unique place to be. Professionals in a variety of fields ensure the smooth functioning of the institution, enjoying a strong, pleasant and supportive working environment.

Being an AUBG employee offers you countless opportunities to expand your knowledge and skills and explore the exceptional educational scene in the beautiful town of Blagoevgrad. Our faculty and staff have access to hundreds of cultural, social, political and scientific events supported by prominent international lecturers. The members of our community enjoy free use of our state-of-the-art facilities including a modern fitness center, a cutting-edge theater hall, the biggest English-language library in Southeast Europe and an outdoor sports field.

You can browse the career opportunities at the American University in Bulgaria and find your place in our unique community.

Contact Information

Phone: 0882599299

ITCD