About Apex
Apex Group Ltd., established in Bermuda in 2003, is a global
financial services provider. With 50 offices worldwide and 5,000
employees upon the close of announced acquisitions, Apex delivers
an extensive range of services to asset managers, capital markets,
private clients and family offices. The Group has continually
improved and evolved its capabilities to offer a single-source
solution through establishing the broadest range of services in the
industry including fund services, digital onboarding and bank
accounts, depositary, custody and super ManCo services, business
services including HR and Payroll and a pioneering ESG Ratings and
Advisory service for private companies.
We look to recruit bright, articulate and numerate employees who
are not afraid of a challenge and are prepared to work hard and
love what they do.
Every employee plays a part in making Apex who we are today and the
more that we grow, the more important that becomes. Whatever your
career path or specialism Apex provides a global platform to allow
you to thrive.
The Role:
The role of the Project Manager is to manage and lead IT projects
and teams while ensuring that the scope, plan, and execution are
delivered to meet the business requirements. The person must
demonstrate knowledge of project management methodologies, PPM
tools, along with the ability to cooperate and lead broad range of
stakeholders from both the IT and Business side. The role will
report into a Portfolio Lead.
Key duties and responsibilities:
Project Management and Communication
• Responsible for managing projects from initiation to closure
(scoping, requirements definition, resource and financial planning,
quality management, etc.).
• Managing and governing delivery across varied business and
technology change programs.
• Monitor the progress of project components to ensure the overall
goals, schedules, budget, and benefits will be achieved.
• Ensure that projects are organized and executed in a consistent
manner.
• Ensuring efficient communication with all relevant business and
IT stakeholders.
• Leading project meetings and providing updates to different
management groups.
• Working closely with the PMO team to ensure that the project
documentation is consistent with the existing standards and
internal processes and procedures.
• Directing work/projects, controlling cost/schedule elements,
management of resources, communications management, reporting, and
change management.
• Develop robust project risk management plans to ensure timely
delivery, testing and commissioning of all projects with no impact
to business continuity.
Project Controls and Reporting
• Initiating, planning, executing, and closing all project
deliverables as committed.
• Establish, maintain and explain the program methodology,
procedures, and policies, consistently within the Enterprise PMO
rules and guidelines.
• Drive project planning and control from an operational point of
view (activity, milestones and resource planning), with a special
focus on core activities and global plan consolidation.
• Apply relevant project standards to build project management
frameworks for all assigned projects.
• Identifying and assessing all risks, issues, assumptions and
dependencies and the appropriate mitigating actions throughout the
project life cycle.
• Creating and maintaining all required project documentation (PID,
project plan, RAID log, etc.).
• Produce reports and analyses in support of the RAID
management.
• Responsible for financial planning and controls related to
assigned projects.
• Developing project estimates and plans to manage the end-to end
project execution
• Ensuring project closure including completion of lessons learned
and required documentation
• Promoting and monitoring compliance activities with audit and
information policies
• Ensure Stage Gates are in place
• Ensure all Project Level dependencies are mapped and managed and
achieved
Project Vendor Management
• Lead the teams in developing Requests for Proposals (RFP) for
external services.
• Support the vendor selection and management process (scope, plan,
and milestone definition, operational issues, deliverable &
milestone approval, quality control, etc.).
• Manage vendor administration (SOW activation, PCRs authorization,
invoice approval).
• Managing external vendors to ensure on time and to budget
delivery.