Office Assistant

Office Assistant

Sofia full-time

About us

SM Digital Holding Ltd is a start-up company, with already renowned international profile and reach, providing digital financial and legal advisory services to international companies, handling commission transactions, realization of software products, information technology consultancy, as well as other digital services.

We provide a vibrant workplace with a unique atmosphere combining respect, trust and ambition. Our main goal is to bring out the best of every team member and help them unlock their full potential and reach their personal and professional goals. We are rapidly growing, and are looking for leaders in each position, who want to develop, as much as they can. We provide great growth opportunities, combined with positive modern and international work environment and team, we are looking for long term commitment with highly motivated individuals.

Our team is growing and we are looking for onsite assignment for the position of Office Assistant to join our team on site in our Sofia office.


Role Overview - Office Assistant

The new team member will coordinate office administration and procedures. She/He will carry out the technical service of her/his direct supervisor by answering telephone calls, manage email correspondence, maintain documents formatting, keeping minutes of meetings.

Key Responsibilities:

Office operations management
- organise and maintain a professional office environment
- manage the office access
- monitor and maintain office supplies and stationary inventory
- manage activities and communication with office vendors and service providers
- maintain accurate records of office activities and prepare documentation
- general office support: printing, binding, filing, deliveries and communication with couriers

Administrative support
- communications coordination: answering, screening and forwarding phone calls/emails competently and in a professional manner
- meetings coordination: organising logistics for both internal and external meetings over various
different mediums; face to face, video conference, audio conference etc.
- prepare and maintain Excel based periodic reports for business purposes
- create and update records for HR, Finance and other data

Business operations support
- prepare weekly, monthly and quarterly reports and summaries on office operations
- create PowerPoint presentations and Excel documents for business operations
- input and manage business administration forms and documents
- participate in business meetings and admin duties as assigned

Requirements and necessary skills


Degree Level Bachelor's Degree with a preference in Business Administration or related field
Excellent English language is mandatory
Previous experience in a high level role supporting an office assistant; experience in
corporate or office environment
Computer literacy and skills: MS Office especially proficiency in Excel and Google Calendars, Internet

Personal qualities:

Extraordinary calendar and time management skills
Excellent organisational skills and prioritising goals
Ability to comprehend, analyse and interpret administration documents
Experience in working with clients is desirable
Excellent communication skills
Handling of stress-related situations
Tolerance, discretion, loyalty, flexibility
Ability to work in a team and as an individual

We offer

What we can offer you in return:

Be part of a fast-growing international company
Unique working atmosphere of respect, trust and ambition
An amazing company culture where every team member matters
A great work environment in the Sofia city center with a brand new and comfortable office space
Excellent salary with opportunity for monthly bonus based on the employees performance
Additional health insurance with dental care included
22 days annual leave
Opportunity for additional training courses

If our vacancy matches your future career goals, we would be very pleased to receive your up-to-date CV in English. All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted.

Contact Information

Phone: +359879898953