Transfer Agency Administrator (KYC, AML)

Sofia full-time

About us

The Apex Group is a global financial services provider with 5,000 staff across 50 offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.
Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.

Responsibilities

The Role:
The Transfer Agency Administrator (KYC, AML) is responsible for maintaining and overseeing the shareholder register and completing first level checks and reviews for all assigned transfer agency tasks.

Key duties and responsibilities:

• Maintaining of TA records and preparation and/or review of TA registers;
• Overseeing day to day activities in line with internal and external SLA timeframes - pro-active escalation to Assistant Vice President / Vice President of any potential noncompliance matters;
• Identifying gaps in controls and processes and putting process improvement suggestions forward in a professional manner;
• Coordinating new client on-boarding in partnership with Assistant Vice President and with Integration Team
• Conducting client relationship management for clients and Reporting Managers;
• Being the initial point of escalation for the Reporting Managers;
• Ensuring that all assigned reporting is prepared, reviewed and released accurately and in a timely manner;
• Assisting in preparing board reports and attending / dialing into board meetings, if needed;
• Ensuring adherence to all policies & procedures and local laws and regulations;
• Assisting with preparation of new operational procedures;
• Working as part of a larger global team in the case of out sourced activities;
• Checker duties – system generated data / e-mails of junior staff / outgoing reporting;
• Checking of all aspects of operations and controls, including setting up investors, processing trades, and distributions, sending reporting, performing Anti-Money Laundering (AML) checks, FATCA / CRS reviews and making wire payments;
• Being initial point of contact for internal and external stakeholders;
• Reviewing, understanding and discussing fund governing documents with staff and clients;
• Review / Sign off and release of payments in line with appropriate signing authorities;
• Investigates and identifies root causes of errors while suggesting solutions;
• Contributing to a positive working environment;
• Adhere to the Company standard procedures and controls;
• Reports to Manager Transfer Agency.

Requirements and necessary skills

Experience and Knowledge:

• University degree in Economics;
• 3+ years of experience in financial (investor) services;
• Proficiency in English;
• Very good computer literacy;
• Experience in legal office is an advantage;
• AML / FATCA / CRS knowledge is advantage;
• Basic knowledge of accounting, finance, hedge investment concepts;
• Attention to detail;
• The ability to work to tight deadlines;
• Good interpersonal skills to develop working relationships with colleagues, clients, other
divisions/ offices of the bank and professional intermediaries.

We offer

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior
management directly;
• Work for a fast developing and one of the world leading independent fund administrators;
• Opportunities for professional development;
• Competitive remuneration package including various benefits;
• Positive and hospitable work environment;
• Office location on communicative place at Sofia city center in modern office building;

Additional information:
We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

If you are looking to take that next step in your career and are ready to work for a high performing organization, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter and salary’s expectations)

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