United Nations High Commissioner for Refugees
Temporary Appointment - Senior Administrative Assistant G5
Sofia
full-time
Between 2000 and 3000 bgn

Temporary Appointment - Senior Administrative Assistant G5

Sofia full-time Between 2000 and 3000 bgn

About us

Organizational Context
The Senior Administrative Assistant will provide administrative support to the office where
the position is located.
The Senior Administrative Assistant normally has no direct supervisory functions though it
rests upon the supervisor of the post to make time specific arrangements subject to a given
situation. The incumbent will always function under direct supervision of a Senior Officer
often Administrative Officer, who is required to monitor the performance of the incumbent
and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or
Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
All UNHCR staff members are accountable to perform their duties as reflected in their job
description. They do so within their delegated authorities, in line with the regulatory
framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules,
UNHCR Policies and Administrative Instructions as well as relevant accountability
frameworks. In addition, staff members are required to discharge their responsibilities in a
manner consistent with the core, functional, cross-functional and managerial competencies
and UNHCR’s core values of professionalism, integrity and respect for diversity.

Responsibilities

Accountability and Responsibilities:
• Assist in interpreting and processing of entitlements, issuance of contracts and
maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR
staff members and monitor their attendance records, leave plans, overtime and visa
requirements.
• Search office files and records relating to a variety of topics for information and
reference. Select information and records in specified format or on the basis of
general instructions for use by others in preparing reports, correspondence, technical
papers, project or programme plans and general reference documents.
• Assist in requisition of office supplies, equipment and arrange for distribution together
with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/
renewal of visas, licences, travel arrangements and other similar documents.
• Draft correspondence and reports, as required, on general administrative or
specialized tasks which may be of a confidential nature within the assigned area of
responsibility; Type correspondence, documents and reports, some of which may be
highly confidential.
• Arrange appointments and maintain supervisor's calendar, receive visitors, place and
screen telephone calls and answer queries with discretion; Keep lists of names,
addresses and telephone numbers of ministers, government officials and members of
the diplomatic corps.
• Assist the management to organize and run UNHCR Office and Residential (wherever
applicable) compounds.
• Facilitate various official missions of UNHCR staff and other persons of concern to
UNHCR.
• Prepare attestations and certificates required by the staff members for signature of
senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and other clients of
UNHCR.
• Perform other related duties as required.

Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Not specified.
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender
inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise

Requirements and necessary skills

Essential minimum qualifications, professional experience and
required competencies:
- Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant
work experience with Bachelor or equivalent or higher
- Language Requirements:
Fluency in English and Bulgarian are required.
- Certificates and/or Licenses
Business Administration, Finance, Office Management, Human Resources or
other related field.;
- Relevant Job Experience
Essential:
Not specified.
Desirable:
Completion of UNHCR learning programmes or specific training relevant to
functions of the position.
- Functional Skills
2
*IT-Computer Literacy;
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-PeopleSoft Applications
(Functional Skills marked with an asterisk* are essential)

We offer

Contract and Remuneration
Temporary Appointment for a period of eight months.
Remuneration as per UNHCR Staff Rules and Regulations. For information on UN salaries,
allowances and benefits, please visit the portal of the International Civil Service Commission
at: http://icsc.un.org
Eligbility and Applications
DIRECTIONS:
1. Select the link to access our careers site.
2. Sign In to access your account or if you are not an existing user select the New User link to
create one.
3. Review the job description and select the Apply button to begin your application.
https://public.msrp.unhcr.org/psp/RAHRPRDX/EMPLOYEE/HR/c/HRS_HRAM.HRS_APP_
SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=2&JobOp
eningId=36283&PostingSeq=1
If you are a current employee of our organization, please use the following link instead:
https://public.msrp.unhcr.org/psp/RAHRPRDX/EMPLOYEE/HR/c/HRS_HRAM_EMP.HRS_A
PP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Employee&SiteId=2&JobO
peningId=36283&PostingSeq=1

Contact Information

Phone: +359 2 980 24 53

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