HRS Bulgaria
Tender and Contract Administration Officer
длъжност на пълно работно време

Tender and Contract Administration Officer

София длъжност на пълно работно време

Описание на позицията

We believe the right job can transform a person's life and the right person can transform a business. We are passionate about connecting our candidates with the right job for them. You are not an exception!

Our client is a leading international company with a strong history of importing and distributing scientific products and technologies. Over five decades, they have evolved into a customer-focused enterprise, accelerating scientific progress and becoming the premier partner for scientific equipment and services in Southeastern Europe. We are looking for responsible professional for the role of Tender and Contract Administration Officer.

The Tender and Contract Administration Officer plays a crucial role in the organization, acting as a liaison between the customers, sales teams, and top management. This position provides robust back-office support, ensuring the company's effective participation in public tenders and customer quotation requests. The role demands a profound understanding of relevant national legislation and involves close collaboration with cross-functional teams, including research and diagnostic sales teams, to steer product strategy and fulfill business objectives.

Key Responsibilities:
• Oversee the tender process from identification to submission, ensuring compliance with national regulations.
• Prepare and submit accurate, competitive bids, coordinating with relevant departments.
• Monitor tender submissions, track deadlines, and ensure timely responses.
• Manage contract negotiations and renewals, aligning terms with company policies.
• Maintain up-to-date records of contracts and related documents.
• Coordinate with legal and finance teams to ensure contract compliance and resolve issues.
• Provide exceptional back-office support, addressing customer inquiries promptly.
• Assist sales teams with customer quotations and follow up on leads.
• Build and maintain strong customer relationships, providing tailored solutions.
• Collaborate with research and diagnostic sales teams to understand product offerings and market trends.
• Contribute insights to product strategy discussions from the tendering and contracting perspective.
• Facilitate communication between departments to align business objectives.
• Generate regular reports on tender outcomes, contract statuses, and customer feedback.
• Analyze data to identify trends, opportunities for improvement, and risks.
• Present findings and recommend strategies to top management.
• Assess and mitigate risks in tender participation and contracts, ensuring legal and regulatory compliance.
• Foster relationships with government entities and internal teams for smooth tender and contract processes.
• Regularly refine tender and contract processes, providing strategic insights on market trends and opportunities.

Required Qualifications and Skills:
• University degree in Business Administration, Law, Paralegal, or a related field. Public acquisitions certifications are a plus.
• At least 2 years' experience in tender management or contract administration.
• Strong analytical skills for accuracy and compliance in tender documents and contracts.
• Excellent written and verbal communication skills.
• Attention to detail for precise tender preparation and contract management.
• Ability to manage multiple deadlines efficiently.
• Problem-solving skills for effective solutions in tendering and contracting.
• Familiarity with public and private tender processes and regulations.
• Knowledge of contract law and related legal requirements.
• Understanding of financial principles related to tender bidding and contract values.
• Knowledge of local and international regulations affecting tender and contract activities.
• Proficiency in interpreting complex tender documents and legal contracts.
• Ability to maintain high performance under tight deadlines and stressful situations.
• Flexibility to adapt to changing market conditions and organizational needs.
• Strong decision-making skills based on thorough analysis and sound judgment.
• Fluency in English and Bulgarian.

The company offers
• A chance to be part of a large and well-established company, a leader in its industry.
• Professional and stimulating working environment.
• Potential for growth and advancement within the company.
• Team of interesting, inspiring, international, and supportive colleagues.
• Competitive remuneration package and additional benefits.

If you recognize yourself in this position, please send us your CV in English. Only shortlisted candidates will be approached. “Ейч Ар Ес Рикрутмънт Сървисиз” ООД has License №2525 valid from 26.04.2018

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