Ficosota Marketing SRL is an international FMCG company specializing in the production and distribution of home care, personal care, and snack food products across multiple international markets.
We are currently looking for a reliable, organized, and proactive Business Support & Office Specialist to join our team in Bucharest and support the daily administrative and office activities of the company.
Key Responsibilities:
Coordinate daily office administration activities and support the smooth running of the office
Manage office correspondence, documentation, filing, and archiving contracts and company documents
Works with SAP for invoicing and administrative documentation processing
Coordinates office logistics and manages communication channels
Organizes and monitors the inventory of office supplies and consumables
Ensures the proper maintenance of office premises and infrastructure, including coordination with external service providers
Monitor validity terms of contracts with various suppliers and maintain communication with them (courier services, office supplies, mobile telephone, protocol suppliers, company car fleet, car insurance, vehicle inspections, etc.) Acts as the main point of contact for cleaning, maintenance, and other office-related service providers
Manages mobile phone subscriptions and ensures employees have the necessary mobile and data plans for their work
Assists with activities related to the company vehicle fleet, including documentation, leasing, insurance, and maintenance coordination
Provide general administrative and business support to the local team
Required Qualifications & Skills:
3+ years of experience in Administration, Office Management, Business Support, or similar role
Bachelors degree in Business Administration or related field will be considered an advantage
Experience working with documents, invoicing, and administrative processes
Previous experience working with SAP is considered an advantage
Good command of English, both written and spoken
Excellent organizational and time management skills
Strong attention to detail and ability to prioritize tasks effectively
Good Computer Skills MS Office
Excellent verbal and written communication skills
Ability to coordinate multiple activities and external vendors simultaneously
Proactive, reliable, and solution-oriented personality
Benefits:
We offer the opportunity to grow and develop within a fast-growing FMCG company and become part of a positive, ambitious, and motivating international team. The position is based in a great office environment and includes Premium Private Medical Insurance and meal tickets.
If you are interested in this opportunity, you meet the above-mentioned requirements and are interested in learning and hearing more about our fast & smart colleagues, give it a try and apply!
