Administrative Assistant

Sofia full-time

Suitable for refugees

About us

PPD (part of Thermo Fisher Scientific) is a leading global contract research organization providing comprehensive, integrated drug development, laboratory and lifecycle management services.  At PPD clinical research services, we are passionate, deliberate, and driven by our purpose- to improve health!

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments.

As a member of our Facilities team you work in a collaborative environment to guarantee PPD’s standards for quality, image, and corporate culture are met at your site.

At PPD clinical research services we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.

Responsibilities

Summarized Purpose:
Provides general site support through the performance of assigned tasks related to facility services, building maintenance, engineering projects, and/or equipment maintenance.

Essential Functions:

• Coordinates the purchase of products and services, raises purchasing requisitions, submits payment requests for invoices, monitors billing of payments
• Ensures accurate vendor records in company systems for contractors and suppliers, as needed – submits vendor setup requests, vendor change requests, etc.
• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Assists in preparation of presentations by compiling and preparing materials as needed
• Coordinates details of onsite and offsite meetings
• Cooperates and coordinates with other departments to handle different tasks as needed.
• Maintains accurate records and enters data, including financial, project and supplier database records

Requirements and necessary skills

Job Qualification
• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.
Knowledge, Skills and Abilities:
• Knowledge of administrative procedures and organization systems.
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.

We offer

Working Environment:
PPD clinical research services values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive.  Below is listed the working environment/requirements for this role: 

• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence.
• Ability to perform under stress.
• Ability to multi-task.
• Regular and consistent attendance.

Our 4i Values:
Integrity – Innovation – Intensity – Involvement
If you resonate with our 4i values above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, submit your application – we’d love to hear from you!

What we offer:

At PPD Clinical Research Services we hire the best, develop ourselves and each other, and recognize the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore at PPD clinical research services you will benefit from an award-winning learning and development programme, ensuring you reach your potential.
As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD clinical research services truly value a work-life balance. We’ve grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organization but with a local feel.

Diversity Statement
PPD is proud to be an affirmative action employer that values diversity as a strength and fosters an environment of mutual respect. PPD is committed to providing equal employment opportunities without regard to age, race, color, pregnancy, national origin, religion, sex, gender identity, sexual orientation, disability, veteran status or status within any other protected group.

Contact Information

Phone: +359 2 9071422

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